Trustee Board
The Trustee Board is there to support the Scout Group to provide a great programme for
​young people. 
The Trustee Board is a team of volunteers who work together, as charity trustees, to make sure our Scout Group is run safely and legally. At the heart of their role is a focus on strategy, performance and assurance. Effective Trustee Board governance helps our volunteers deliver fantastic programmes that give young people skills for life.

​Charity Trustees

Scout Groups in England and Wales are considered charities by law, and some may be registered with the appropriate charity regulator. All members of the Group Trustee Board are charity trustees. 
The  17th Nene (The Hamptons) Scout Group is an except charity in its own right and comes under the National Scout Association Charity Number - 306101

To comply with legislation, all charities must have a governing body, which in Scouting we call a Trustee Board. Members of the Trustee Board must act collectively as Charity Trustees of the Scout Group.

Who's in the Team

  • Chair ​
  • Treasurer ​
  • Trustees
Other Volunteers who are automatically Trustees because of their roles in the Scout Group: 
  • Group Lead Volunteer​

Types of Trustees

Nominated members
People nominated annually by the Group Lead Volunteer and approved at the group annual general meeting.

These people need not be members of the group scout council and their number must not exceed that of the elected members.
  • persons elected at the group annual general meeting
Elected members
Members of the group scout council who are elected annually by the group scout council at their annual general meeting. These should normally be four to six in number. The numbers to be elected must be the subject of a resolution by the group scout council. 
  • persons elected at the group annual general meeting
Co-opted members
  • People co-opted annually, as required, by the group trustee board.
The number of co-opted members can not be more than the number of electee members 
Right of Attendance
  • The District and County Lead Volunteer and the District and County Chair have the right of attendance at meetings of the Group Trustee Board

Trustee Information Pack

You don’t have to work with young people to give them skills for life. ​All about being a Scouts trustee

The 17th Nene (The Hamptons) Trustee Board works together to:

Manage money well 

  • Have enough money for now and in the future. This means having a reserves policy and making sure fundraising takes place, if it’s needed.
  • Have a budget in place. Trustees then agree how to manage the budget with other volunteer teams. Follow Scouts policies and relevant legislation

Follow Scouts policies and relevant legislation  ​

  • Follow POR, key policies (including safety, safeguarding, and data protection), and charity regulations.
  • Follow employment law, if staff are employed.
  • Create Trustees Annual Report and Statement of Accounts, and get it checked by an appropriate person. If they’re a registered charity, they’ll need to share it with the charity regulator.
  • Hold an Annual General Meeting (AGM).

Look after buildings, insurance and property ​

  • Look after records of ownership of property and equipment.
  • Have the right insurance for people, buildings, and equipment.
  • Make sure buildings and equipment are working well.

Manage risks ​

  • Carry out regular risk assessments and put the right risk mitigations in place.

Help the charity to operate well, today and in the future

  • Work with Lead Volunteers to meet their charity aims.
  • Champion Our Volunteering Culture, and make sure volunteers are aware of it, reflect on it, commit to it, and apply it in their teams.

In carrying out the above, Trustees also

  • Keep a record of Trustee Board meetings, and complete any actions that are agreed.
  • Recruit new Trustees.
  • Co-opt Trustees onto the Board if they need people with particular skills or knowledge.
  • Get expert advice, if needed. This could be on health and safety, managing money, buildings, equipment, or employees.
  • Network with other Scouts Trustees to share knowledge and experience.
  • Create sub-teams for specific activities, such as risk management, if needed.
Gift Aid is a simple government initiative which allows you to increase the value of your donations at no extra cost to you or your Scout Group. For every pound donated or paid in membership subscriptions to your Group, you can get an extra 25 pence from HM Revenue and Customs, helping your donations go further. 

In real terms, this means that if your Group has 90 members paying £120 per year, it would give you a total income of £10,800 per year. Assuming all of the parents/guardians are taxpayers then the potential Gift Aid is around £2,700 per year