Group Trustee Board
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The Group Trustee Board exists to support the Group Scout Leader and ensure the effective administration of the Scout Group.
Responsibilities of the Trustee Board
The maintenance of the Group’s equipment.
The raising of funds and the administration of the Group’s finance.
The insurance of persons, property and equipment.
Group public occasions, and ensuring the Group is well regarded in public and assisting with the recruitment of leaders and other adult support.
Members of the Group Trustee Board are the charity trustees of the Scout Group. Certain people are disqualified from being charity trustees by virtue of the Charities Acts*. Charity trustees are responsible for complying with all the legislation applicable to charities.
Charity trustees are responsible for complying with all the legislation applicable to charities.
The Group Trustee Board may establish any sub-committees that it deems necessary. Sub-committees consist of members nominated by the Committee. The Group Scout Leader and the Group Chair will be ex officio members of any sub-committee of the Group Trustee Board. Any fundraising committee must include at least two members of the Group Trustee Board, in addition to the ex officio members. No Section Leader or Assistant Leader should serve on such a fundraising sub-committee.
Official duties of the Trustee Board Officers Group Chair, Secretary, Treasurer and other Group trustees are not required to be Associate Members but are encouraged to become Members or Associate Members. Scouters within the Group may not hold the offices of Group Chair, Secretary or Treasurer.
Responsibilities of the Trustee Board
The maintenance of the Group’s equipment.
The raising of funds and the administration of the Group’s finance.
The insurance of persons, property and equipment.
Group public occasions, and ensuring the Group is well regarded in public and assisting with the recruitment of leaders and other adult support.
Members of the Group Trustee Board are the charity trustees of the Scout Group. Certain people are disqualified from being charity trustees by virtue of the Charities Acts*. Charity trustees are responsible for complying with all the legislation applicable to charities.
Charity trustees are responsible for complying with all the legislation applicable to charities.
The Group Trustee Board may establish any sub-committees that it deems necessary. Sub-committees consist of members nominated by the Committee. The Group Scout Leader and the Group Chair will be ex officio members of any sub-committee of the Group Trustee Board. Any fundraising committee must include at least two members of the Group Trustee Board, in addition to the ex officio members. No Section Leader or Assistant Leader should serve on such a fundraising sub-committee.
Official duties of the Trustee Board Officers Group Chair, Secretary, Treasurer and other Group trustees are not required to be Associate Members but are encouraged to become Members or Associate Members. Scouters within the Group may not hold the offices of Group Chair, Secretary or Treasurer.
MAKE A DIFFERENCE
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Members of the Group Trustee Board
The Group Trustee Board consists of some people who are members because of their role in Scouting (the ex-officio members), these are: Group Scout Leader, Group Chair (nominated by the Group Scout Leader), Group Treasurer, Group Secretary, All Section Leaders (i.e. individuals holding a Beaver Scout Leader, Cub Scout Leader or Scout Leader role) subject to that Section Leader expressly indicating to the AGM (in writing at the meeting) that they are willing to perform such a function. In addition to the ex-officio members, there are three other groups of people who may be members of the Group Trustee Board;
Elected members
These are elected by the Group Council at the Annual General Meeting and there are normally four to six of them;
Nominated members
These are nominated by the Group Scout Leader in consultation with the Group Chair at the Annual General Meeting and there must be no more than the number of elected members
Co-opted members
These are co-opted by the Group Trustee Board and there must be no more than the number of elected members
The Group Trustee Board consists of some people who are members because of their role in Scouting (the ex-officio members), these are: Group Scout Leader, Group Chair (nominated by the Group Scout Leader), Group Treasurer, Group Secretary, All Section Leaders (i.e. individuals holding a Beaver Scout Leader, Cub Scout Leader or Scout Leader role) subject to that Section Leader expressly indicating to the AGM (in writing at the meeting) that they are willing to perform such a function. In addition to the ex-officio members, there are three other groups of people who may be members of the Group Trustee Board;
Elected members
These are elected by the Group Council at the Annual General Meeting and there are normally four to six of them;
Nominated members
These are nominated by the Group Scout Leader in consultation with the Group Chair at the Annual General Meeting and there must be no more than the number of elected members
Co-opted members
These are co-opted by the Group Trustee Board and there must be no more than the number of elected members
The duties of the Group Chair
To be Chair of the Group Scout Council and the Group Trustee Board and to promote their effective communication and working.
To work closely with the Group Scout Leader in encouraging the development of Scouting in the Group and as part of the community.
To ensure that all members of the Group Trustee Board are fully briefed on the requirements of their role.
The duties of the Group Secretary
To be Secretary of the Group Scout Council and the Group Trustee Board.
To work closely with and support the Group Chair.
To provide sound administration in respect of the Group
To maintain records and lists of members and associate members as required for the effective administration of the Scout Group.
To ensure documents relating to the ownership of property and equipment and all other legal and official documents are kept in a safe and secure place, ensuring there is a full recovery of all files stored electronically.
The duties of the Group Treasurer
To advise the Group Trustee Board on all matters affecting financial control and expenditure and to draw up an annual budget.
To work closely with and support the Group Chair.
To receive all monies on behalf of the Scout Group, to keep account of all funds and to pay out money upon authorisation as specified by the Group Trustee Board.
To ensure completion of the Annual Scout Group Accounts in accordance with the guidelines laid down by the Charity Commission
The duties of the Group Administrator
To support the Group in our Administration but primarily looking after our monthly subscriptions working closely with our Group Treasurer and Group Chair.
To be Chair of the Group Scout Council and the Group Trustee Board and to promote their effective communication and working.
To work closely with the Group Scout Leader in encouraging the development of Scouting in the Group and as part of the community.
To ensure that all members of the Group Trustee Board are fully briefed on the requirements of their role.
The duties of the Group Secretary
To be Secretary of the Group Scout Council and the Group Trustee Board.
To work closely with and support the Group Chair.
To provide sound administration in respect of the Group
To maintain records and lists of members and associate members as required for the effective administration of the Scout Group.
To ensure documents relating to the ownership of property and equipment and all other legal and official documents are kept in a safe and secure place, ensuring there is a full recovery of all files stored electronically.
The duties of the Group Treasurer
To advise the Group Trustee Board on all matters affecting financial control and expenditure and to draw up an annual budget.
To work closely with and support the Group Chair.
To receive all monies on behalf of the Scout Group, to keep account of all funds and to pay out money upon authorisation as specified by the Group Trustee Board.
To ensure completion of the Annual Scout Group Accounts in accordance with the guidelines laid down by the Charity Commission
The duties of the Group Administrator
To support the Group in our Administration but primarily looking after our monthly subscriptions working closely with our Group Treasurer and Group Chair.
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Gift Aid is a simple government initiative which allows you to increase the value of your donations at no extra cost to you or your Scout Group. For every pound donated or paid in membership subscriptions to your Group, you can get an extra 25 pence from HM Revenue and Customs, helping your donations go further.
In real terms, this means that if your Group has 90 members paying £120 per year, it would give you a total income of £10,800 per year. Assuming all of the parents/guardians are taxpayers then the potential Gift Aid is around £2,700 per year |
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